Storage and exchange of the sensitive information online are becoming an inevitable need of the contemporary business sphere. Multiple software developers offer businessmen safe digital venues which are expected to facilitate the whole course of the transaction accomplishment – so-called VDRs. Their most important duty is to guarantee security to virtual copies of files. A VDR can be utilized not merely as a repository for sensitive files but also as space where several users have a chance to share and have a conversation about files, deals, and transactions. That is how, VDRs canceled the need to fulfill the whole project exclusively throughout face-to-face meetings. If you wish to learn more about cloud computing, please, pay your attention to this reference – virtual data room pricing. As long as VDRs are gaining popularity, a lot of providers provide their software on the VDR market. But, not all the existing platforms are trustworthy and good enough to rely on. To choose a trustworthy data room, the one is supposed to consider several characteristics.

1. Reputation and experience intrinsic to the virtual platform

Be critical to the reputation of the vendor. Commonly, the reputation can be estimated according to the opinions posted in media. Both – the ratings of regular people and the investigation by experts – are valuable when it comes to choosing a virtual data room vendor. Also, it may be informative to look through the aspects of the projects that were completed with the assistance of the provider and, maybe, even to talk to the deal-makers from a corporation that has already used software developed by the provider. Also, the experienced vendor will be able to provide specific services to a client.

2. The features the virtual platform can provide you with

In a case of choosing a virtual data room, a certain set of important options should be checked. Hence, a high-quality virtual platform concentrates on information and access security. The virtual repository should have all the specific certificates (ISO 27001 and SSAE 16), provide data encryption, firewalls, multi-sided user authentication system, watermarks, etc. Also, the VDR administrator must have all the rights necessary to control access to the data room in general and to certain files, folders. Audit reports generated regularly help to monitor the activity in the repository. Together with being protected, the virtual platform is expected to be convenient to utilize. Therefore, intuitive interface that facilitates navigation in the platform is thought to be important. Innovative upload and search instruments also simplify and accelerate the deal accomplishment via the virtual room. The mentioned tools do not form an exhaustive list of the instruments which the room user may demand from the virtual data room: the demands will be dependent on the user’s demands.

3. Price

If there are different provides on VDR market, the potential clients have an opportunity to choose among data rooms different in price: the cost of use depends considerable on the vendor, on the estimated time needed for accomplishment of the deal, on the advanced services needed, etc. Hence, the deal-maker is expected to be realistic and to decide how much he is ready to pay for the platform.

4. The advantages you and your partners will have a possibility to experience

A VDR is expected to be not only cheap enough and useful for the room owner but also meet the needs of the owner’s present or potential business partners. Perhaps it is a good idea to subscribe for the more expensive repository in a case it is provided with many functions beneficial for the other participants of the deal.

5. Relevant level of functionality

Before you select a VDR, general estimation of the demands and expectations have to take place: not a single user needs an expensive virtual platform which is equipped with different pointless instruments. The potential VDR user is expected to make sure he is about to pay for tools he actually wants and expects – not for popular and catchy options that have totally nothing in common with data security and storage.

If staying stick to these simple guidelines in mind, the client may have fewer doubts when selecting a virtual platform. Even though this process will possibly take a considerable amount of time, it is advisable to waste a bit more time and to give a try to demo versions of different repositories than to select the very first virtual data room which was available at reasonable price. You have to remember the fact that you are buying for your protection and convenience and the VDRs are definitely not the ones to save money on.

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Sobre el Autor

Marcelo Medeiros

Marcelo Medeiros

Profesor de la Universidad Nacional de Brasilia (UnB). Experto en desigualdad y consultor del IPEA (Instituto de Investigación Aplicada).